Want to switch to a Hong Kong agency who you can trust? We’re happy to hear you want to leverage the knowledge and network of Global From Asia’s partner as your full service Hong Kong agency! Be part of our Cross Border Association club!

Here is how we can get started:

For us to be able to help you in your Hong Kong business matters, we will become your company secretary. As a secretary, we can talk to the Hong Kong Tax department (IRD) and help with the government forms as they come in.

Please let your current company secretary know you are making the switch. This is common courtesy, but also see if they are holding any documents on your behalf.

These may be things like:

Ask them to mail it to you (if you want to hold them), or we can receive them on your behalf.

There are 2 forms you need to fill out. We will handle it for a small fee (see our pricing table for all items and costs on this agency transfer package).

We want to make sure when you transfer to us, we understand all your tax and government status situations. These are the 3 main ones we will discuss:

If you have other items to discuss, please let us know too. We want to start fresh and make sure you have a clean slate when working with us.

Next we’ll update your address with the Company Registry and Business Registration departments. From your current secretary over to our address. You can also update your bank account so that the mail comes here, if you like.

Will you authorize us to open and scan then email your mail? If so, we’ll have you sign off an authorization letter to us (optional). Else we will keep your mail safe and mail it to where you instruct us.

Another value add service we offer is the ongoing bookkeeping. We’re Quickbooks Pro Advisors, and know that best. But of course we can help you with Xero or other softwares as well, please let us know your accounting software when inquiring.

As part of the for the bookkeeping help, to be clear, this is advising and answering your questions.

Want more bookkeeping help? No problem! By also adding an option bookkeeping service to your plan, we can help with your bookkeeping, on a monthly basis we will give you status reports of your company financial status. Then, when your year end comes and you need to file your audit, we got your back. We can take you financial reports and complete your audit without skipping a beat.

These transfer packages do not include the audit fee, we do offer a discount on our audit fee when you transfer to our services, the discount depends on the package level below.

Please ask you account representative for a price quote after submitting to us your books for review.

You may have other service needs too! No problem, we want to be your partner here in Hong Kong. When we have our phone consultation, you can learn about other services we offer such as:

* Bank Account Application Assistance. If you need someone to help with your company credit card application, new bank account, etc.

* Offshore elect. Do you do all your business outside of Hong Kong? Want to file for exemption? Our tax specialists can help work close with you on preparing your case for the IRD.

* Late fees and tax penalties. Have a case with the Hong Kong tax department? Maybe you were late on a fee or have a discrepancy in your tax filing. We can help. Bring this up and we’ll look at your specific situation.

Other services as well, for Mainland China and other assistance inside HK business scope.

Once we know all the services you would like us to help you with, we’ll create a letter of engagement. This is a list of the responsibilities we will undertake and a summary of all the costs involved.

You and your business partners will review this, accept, and then make payment. We accept all major forms of payment, most of the time it is a HSBC Hong Kong bank transfer. For currencies, we prefer HKD if you have them, but can also accept USD.

This is the beginning of a great relationship! We want to work alongside you and make a win-win deal. Let you focus on your business, and we will represent you well in your Hong Kong government and tax filings.

I think the most confusing part for entrepreneurs is understanding the different levels of services. We cover this a lot in our blogs and podcasts, here’s a quick list:

We have bundles these services together into a few different packages depending on your needs.

This is the basic, bare boned plan. You’re living in Hong Kong, and want to do a few parts of the maintenance and upkeep yourself. Basically, you just need us to be your company secretary – you do the rest on your own.

* Company Secretary Transfer Fee. We need to process the paperwork for you to assign us as your company secretary. We’ll do this for a nominal fee in good faith we’ll be working together long term!

* No virtual address plan. We don’t have the company address here – you may have your own office or other means to put an address in HK for your government correspondence address and other HK business matters.

* Company secretary. We help you with the upkeep of your company documents and can help represent you in interfacing with the HK government for your business matters. This includes the NAR1 (Annual Return) fee and filing help.

* No BRC help. You will file and pay for the BRC yourself directly.

* Yearly audit help. This will be included, we’ll help you prepare your audit and profit tax return once you get the notice in the mail. Please bring it to us as we will not be receiving your mail under the package. We will quote you our best price as being part of this bundle, and give you a 10% discount on our normal rates.

* No bookkeeping help. You will be doing the bookkeeping on your own, hopefully you are actually doing it and not just piling up a bunch of bank statements. The better you do on your bookkeeping, the better quotation we can give you on the audit preparation.

Are you on the road? Don’t have an address in Hong Kong, nor have time or interest to DIY some of the government forms and other matters. This plan is for you, and we keep it reasonable so that you can grow your business while still not dealing with the HK company upkeep matters.

* FREE Company Secretary Transfer. We will cover the fee to process the paperwork for you to assign us as your company secretary. We’ll do this free in good faith we’ll be working together long term!

* Virtual address plan. Because you’re always on the road, we’ll be your correspondence address in Hong Kong. This package will include the basic services of receiving government and bank mail.

* Company secretary. We help you with the upkeep of your company documents and can help represent you in interfacing with the HK government for your business matters. This includes the NAR1 (Annual Return) fee and filing help.

* BRC help. Because you don’t want to be bothered with filing it yourself, we can bundle this together with your company secretary package. You pay us, we’ll file it for you.

* Private Member’s Forum. Keep up to date with what’s happening in the Hong Kong industry! When you are in our HKVIP program, you get complimentary access to our Global From Asia private member’s club as an added bonus!

* Yearly audit help. This will be included, we’ll help you prepare your audit and profit tax return once you get the notice in the mail. We will receive the profit tax return because we’re the correspondence address for the Hong Kong government offices. We will quote you our best price as being part of this bundle, and give you a 15% discount off our normal rates.

* Basic bookkeeping Questions & Advice. We’ll get you onto our Quickbooks pro software plan and help you get it all caught up and current. We’ll oversee the basics and assist with questions you have when you enter your own transactions. This plan is not including us entering the transactions, we act as an advisor and you can ask us questions when you or someone in your team is entering the transactions. If you want to add full service bookkeeping to this package, please check our bookkeeping packages page.

Doing decent revenues and an established business? Know the value of having an expert just take care of everything? You may have a HK office already, but still just want us to receive all the government and banking things and take care of your company upkeep without involving and confusing your company secretary.

* FREE Company Secretary Transfer. We will cover the fee to process the paperwork for you to assign us as your company secretary. We’ll do this free in good faith we’ll be working together long term!

* Virtual address plan. Because you just want us to take care of the government filings, it will be sent to us direct. We’ll be your correspondence address in Hong Kong. This package will include the basic services of receiving government and bank mail, as you’ll have your own office in Hong Kong with your secretary and administrative team.

* Company secretary. We help you with the upkeep of your company documents and can help represent you in interfacing with the HK government for your business matters. This includes the NAR1 (Annual Return) fee and filing help.

* BRC help. Because you don’t want to be bothered with filing it yourself, we can bundle this together with your company secretary package. You pay us, we’ll file it for you.

* Private Member’s Forum. Keep up to date with what’s happening in the Hong Kong industry! When you are in our HKVIP program, you get complimentary access to our Global From Asia private member’s club as an added bonus!

* Yearly audit help. This will be included, we’ll help you prepare your audit and profit tax return once you get the notice in the mail. We will receive the profit tax return because we’re the correspondence address for the Hong Kong government offices. We will quote you our best price as being part of this bundle, and give you a 20% discount off our normal rates.

* Full service bookkeeping help. We’ll get you onto our Quickbooks pro software plan and help you get it all caught up and current. We will assist with up to 150 transactions per month. If you want to add more transactions to this package, please check our bookkeeping packages page.

So the above plans we did our best to fit the most standard situations we deal with. Want to mix and match? You can skip these bundles and check our various upkeep plans. So you have the list, these are the services and each links to a clear sales page on what’s included and the price.

Some other services we didn’t put into the packages that you may be interested in:

So we hope you’re as excited as we are to get your company operations in order here in Hong Kong! So what do you need to do to get started?

So there you have it. In black and white what you need to do to keep your company in good standing.

By transferring your company secretary packages over to us, we’re glad you entrust us with your business matters here in Hong kong. After years of hearing people complain about the confusion of which document is which and when they need to file an audit, we took a stand and re-built the way agencies help clients in Hong Kong.

We took a stand on implementing digital processes for HK business upkeep. As we grow the agency, we aim to do more to make the process more smooth and online based, from front to back!